Privacy Policy
Last updated: 8 July 2026
AFKAMPUS is a student LAN gaming club where you can book time on our gaming PCs and play video games on site. This Privacy Policy explains what personal information we collect through this website, why we collect it, and the choices you have. By using the site and its booking and sign-up forms, you agree to the practices described here.
Information we collect
We only ask for what we need to hold a pass at the counter or keep you posted about sessions. Depending on how you use the site, this may include:
- Pass sign-ups: your name, student email address, university, and the type of pass you request.
- Mailing list: the email address you enter to receive quiet-hours and night-session updates.
- Technical data: basic information your browser sends automatically, such as device type and general usage, used to keep the site working and secure.
How we use your information
- To prepare your student pass and have it ready on your first visit.
- To confirm your student status when you show your ID in person.
- To send session updates and news if you joined the mailing list.
- To protect the forms from spam and abuse, and to keep the site running.
Legal basis for processing
We process your information because it is necessary to respond to a request you have made (such as reserving a pass), because you have consented (such as joining the mailing list), or because we have a legitimate interest in operating a secure, working website. Where consent is the basis, you can withdraw it at any time.
Sharing your information
We do not sell your personal information. We only share it with service providers that help us run the website and its forms, and only to the extent needed to provide those services. We may also disclose information where required by law.
Data retention
We keep pass sign-up and mailing-list information only as long as needed for the purpose it was collected, or as required by law, and then delete it. If you ask us to remove your details, we will do so unless we are required to keep them.
Your rights
Depending on where you live, you may have the right to access, correct, or delete your personal information, to object to or restrict certain processing, and to unsubscribe from our mailing list at any time. To exercise any of these rights, ask a member of staff at the club and we will help you.
Children
The site is intended for students and adults. We do not knowingly collect personal information from children below the age required by local law without appropriate consent.
Cookies
This website uses only the minimal storage needed to function. For details, see our Cookie Policy.
Changes to this policy
We may update this Privacy Policy from time to time. When we do, we will revise the date shown at the top of this page. Please check back occasionally so you are aware of any changes.
Contact
If you have questions about this policy or how your information is handled, please speak to a member of staff at the club counter and we will point you in the right direction.